Basic Section

Organisational

Skills

Skill

Education Specialization

Minimum Qualification

Job Description

• Key Responsibilities:. Financial Excellence:Travel Expense Verification & Monitoring:Verify and monitor travel expenses of Sales Managers, Zonal Sales Managers, Divisional Sales Managers, and Regional Business Managers across divisions.Ensure compliance with stay, food, and fare limits as per company policy and GST regulations.GST Hotel Bills Processing:Send GST-compliant hotel bills to the accounts department for claiming the GST amount within the first five days of each month.Full & Final Settlement (F&F) Processing:Verify and process F&F settlements for resigned field staff, ensuring expense accuracy.Car & Transportation Bills:Review and approve transportation bills for field staff, ensuring adherence to company policies.. Customer Excellence:Training & Development:Conduct training sessions for new field staff during Business Training Programs (BTP).Provide guidance on company policies, sales operations, and administrative processes.Vendor Creation & Cost Management:Identify and onboard vendors for printing materials, books, and other required resources.Negotiate pricing to ensure cost efficiency.. Operational Excellence:Travel & Logistics Management:Coordinate hotel and car bookings for employees attending conferences and business trips.Manage guest house bookings and ensure proper accommodation arrangements.Bill & Expense Verification:Verify hotel, car, and Continuing Medical Education (CME) expenses to ensure accuracy and compliance.National Conference Coordination:Arrange stay and transportation for employees attending national conferences.Data Management & Reporting:Maintain and update databases for:All India Guest Houses (weekly and yearly records).Hotel and guest house stays.Car expenses.National conference expenses (yearly reports).System Updates & Compliance:Ensure last travel expense booking details are updated in the internal PeopleStrong system for record-keeping.Maintain accurate Standard Travel Plan (STP) updates for Odenea East & Florina East divisions.. Learning & Growth:Skill Development & Process Improvement:Continuously enhance knowledge of expense policies, compliance guidelines, and travel arrangements.Implement best practices to improve efficiency in sales administration processes.Support new initiatives and ad-hoc tasks as assigned..